Privacy Statement

Privacy Policy

Société des arts visuels de Laval
Non-Profit Organization (NPO)
Charitable Organization

Purpose of Our Privacy Policy

Our Privacy Policy outlines how we collect, use, and disclose Personal and Non-Personal Data collected from you or about you when you access or use our website, whether online or via mobile.

The purpose of this policy is to inform users of our site about the following, where applicable:

1 — The personal data we collect
2 — How we use the data collected
3 — Who has access to the data collected
4 — Users’ rights regarding their data
5 — Our website’s cookie policy

This Privacy Policy operates alongside the terms and conditions of use for our website.

Applicable Laws

This policy complies with the laws set forth in the Personal Information Protection and Electronic Documents Act (PIPEDA) at the federal level and Quebec’s Law 25, overseen by the Commission d’accès à l’information.

For residents of EU countries, the General Data Protection Regulation (GDPR) governs all data protection policies regardless of where the website is located. This Privacy Policy aims to comply with the GDPR. If there are inconsistencies between this policy and the GDPR, the GDPR will apply.

For residents of California, this Privacy Policy complies with the California Consumer Privacy Act (CCPA). If there are inconsistencies between this document and the CCPA, California legislation will apply. If inconsistencies are identified, we will adjust our policy to comply with the relevant law.

Consent

By using our site, users agree to:

1 — The conditions outlined in this Privacy Policy; and
2 — The collection, use, and retention of data listed in this policy.

Personal Data We Collect

Automatically Collected Data
When you visit and use our site, we may automatically collect and store the following information:

1 — IP address
2 — Pages visited
3 — Location, date, and time
4 — User language

Non-Automatically Collected Data
Depending on the situation, we may also collect the following data through calls for applications (via email only):

1 — First and last name
2 — Mailing address
3 — Phone number
4 — Email
5 — Website
6 — Curriculum vitae
7 — Artistic discipline
8 — Project description
9 — Professional occupation

We also collect data during membership registration:

1 — First and last name (via email only)
2 — Mailing address (via email only)
3 — Email (via email only)
4 — Phone number (via email only)
5 — Banking information (via the PayPal platform)

For newsletter subscriptions (information collected through Mailchimp), we collect:

1 — First and last name
2 — Email address
3 — Postal code (optional)
4 — Profession (optional)

Finally, we collect data when receiving donations (information collected via PayPal):

1 — First and last name
2 — Mailing address
3 — Email
4 — Phone number
5 — Banking information

Purpose of Data Collection

We collect only the data necessary to fulfill our mission. Specifically, this information enables Verticale – Centre d’artistes to contribute to the development of contemporary art. Our center provides professional and emerging artists with spaces for creation and dissemination, fosters community engagement, and facilitates public interactions.

We will not collect additional data without informing you in advance.

How We Use Personal Data?

Personal data collected on our site will be used solely for the purposes specified in this policy or as indicated on the relevant pages of our site. We will not use your data beyond what we disclose.

Automatically Collected Data: Used for statistical analysis.
Manually Collected Data: May be used for:

1 — Newsletter registration: To communicate via newsletters and for statistical purposes.
2 — Membership registration: To send promotional materials by mail, possibly newsletters, and occasionally to inquire about volunteer opportunities at your discretion. Additionally, membership information helps meet funding obligations.
3 — Donations: To issue official donation receipts and potentially send promotional materials and newsletters. Banking information is handled by third-party systems (PayPal) and is necessary for payment processing.
4 — Calls for applications: To communicate with you via phone or email and potentially invite you to participate in our programming. Website, artistic discipline information, and CVs are shared with the selection committee evaluating applications.

With Whom We Share Personal Data?

Employees: We may disclose user data to any member of our organization who reasonably requires it to achieve the objectives outlined in this policy.

Third Parties: We may share user data with third parties for the following purposes:

1 — Government Funding Agencies : Such as Conseil des arts et des lettres du Québec, City of Laval, and Canada Council for the Arts, for statistical reporting.
2 — Financial Platforms : Such as PayPal and Caisse de la Culture Desjardins, for payment processing.
3 — Canada Revenue Agency : For issuing official donation receipts.
4 — Selection Committee : For evaluating artistic project submissions.

Third parties will only have access to user data to the extent reasonably necessary to fulfill their purpose.

Other Disclosures

We will not sell or share your data with other third parties, except in the following cases:

1 — If required by law
2 — If required for legal proceedings
3 — To establish or protect our legal rights

If you follow hyperlinks to other websites, we are not responsible for their privacy policies or practices.

Data Retention

We retain user data for a duration relevant to the information collected:

1 — Donations: Official receipts are kept for five years per Canada Revenue Agency requirements.
2 — Payments: Checks are destroyed a few weeks after deposit.
3 — Calls for Applications: Data is retained indefinitely for archiving purposes.
4 — Contact Information: Names, addresses, emails, and phone numbers are retained indefinitely for communication and archiving purposes.

Protecting Your Data

All private data stored in our system is secured and accessible only to our employees. Employees are bound by strict confidentiality agreements, and any breach results in termination.

While we take reasonable precautions to secure user data, the internet remains inherently insecure, and we cannot guarantee complete protection beyond reasonable measures.

User Rights

As a user, you have the right to access, update, or correct any personal data we have collected, as permitted by law.

You may also withdraw or modify your consent for data collection and use, provided it is legally acceptable and with reasonable notice.

Modifying, Deleting, or Contesting Data

To modify or delete your information, or for any concerns, contact our privacy officer:

Lawrence Hagg
Coordinator of Administration and Privacy Officer
412-397, boul. des Prairies, Laval, H7N 2W6
administration@verticale.ca
450-934-6042

Cookie Policy

Cookies are files downloaded to your device when visiting our site, enabling storage and retrieval of browsing information. Cookies allow us to personalize your experience, identify registered users, and simplify navigation.

Our Cookie Policy explains the types of cookies we use, their purpose, duration, and how you can manage your preferences.

Types of Cookies

1 — Security Cookies: Monitor and analyze traffic, detect unauthorized access attempts.
2 — Analytics Cookies: Quantify user traffic for statistical analysis.
3 — Technical Cookies: Customize the browsing experience, such as language settings.

Managing Cookies

You can configure your browser to accept or reject cookies:

— Chrome: Settings -> Advanced -> Privacy -> Content Settings.
— Firefox: Tools -> Options -> Privacy -> Custom Settings.
— Internet Explorer: Tools -> Internet Options -> Privacy -> Settings.
— Safari: Preferences -> Security.

Updates to Our Privacy Policy

We may update this policy to comply with legislative changes or adjust data collection processes. Users are encouraged to review it periodically. Significant changes will be communicated via website notifications or email.

Contact

If you have any questions, feel free to reach out to: